IT PMO Coordinator

IT PMO Coordinator

 Elmhurst, IL

  Contract - $30-$40/hr

About the Company

Our client is a global organization, named one of the largest in the Automobile industry! They are rapidly growing and going through a robust digital transformation. The business and senior leadership understand the need for this dynamic position, which would require a proactive, meticulous, and organized individual who can manage their workload and prioritize tasks in a fast-paced corporate environment.

We are seeking a highly motivated IT PMO Coordinator that is responsible for providing comprehensive support to the executives and business stakeholders, ensuring efficient operation of the office, and maintaining strong communication links between the executives, senior management, and other internal departments.

Your Role:

Office Administrator (40%)

• Coordinate team meeting logistics, including booking meeting rooms and setting up necessary equipment.
• Manage and maintain office supplies to ensure smooth day-to-day operations.
• Organize and oversee IT team lunches, town halls, and annual events, ensuring these events align with team and organizational goals.
• Celebrate festivities and plan team-building activities to promote engagement and camaraderie.
• Provide operational/admin support to Manager by handling administrative tasks and logistics as needed.

2. WOW Onboarding Representative (20%)

• Oversee the first-day experience for new employees, including a comprehensive office tour and workspace setup.
• Collaborate with reporting managers to schedule initial meetings (first week) for new hires.
• Conduct structured T+0, T+7, T+30, and T+90 check-ins to track and enhance the onboarding experience.
• Collect and present feedback from new hires to continuously improve the onboarding process.

3. CIO Calendar Administrator (40%)

• Manage and prioritize the CIO’s calendar, ensuring efficient scheduling of high-priority meetings.
• Coordinate and schedule executive meetings, including the preparation of agendas and follow-up actions.
• Maintain professionalism and confidentiality in handling executive-level communications.
• Proactively anticipate and resolve scheduling conflicts to optimize the CIO’s time.

4. Collaboration with Leadership

• Hold regular 1:1 meetings with Manager to align on priorities and responsibilities.
• Participate in 1:1 meetings with CIO to provide updates and support calendar-related activities.

Experience:

• 3+ years’ experience as an Office Administrator or similar administrative role in a corporate environment.
• Exceptional organizational and time-management skills.
• Strong verbal and written communication skills.
• Ability to handle confidential information with discretion.
• Must be proactive, with the ability to meet deadlines in a fast-paced environment.
• Google suite knowledge is a plus.
• Workday experience is a plus.

MMD Services Inc. is an equal opportunity employer. All applicants are considered for all positions without regard to race, religion, color, sex, gender, sexual orientation, pregnancy, age, national origin, ancestry, physical/mental disability, medical condition, military/veteran status, genetic information, marital status, ethnicity, alienage, or any other protected classification, in accordance with applicable federal, state, and local laws.